Administrative Assistant

This position reports to the Vice President (VP) of Customer Fuels organization and provides high-level administrative and coordination support to the VP andtheleadershipteam.The position requiresexceptionalindependence, initiative, discretion, accuracy, adaptability, and confidentiality.

Job Responsibilities for this position may include but are not limited to: 

Calendar & Travel Management

• Manage the VP’s complex calendar, scheduling and coordinatingmeetingsandspecial events.

• Coordinate extensive domestic and international travel, including preparing detailed itineraries, onthegroundlogistics, andrequiredtravel documents.

• Prepare background materials for all meetings and trips.

• Manage expense tracking and reporting withhighlevel of accuracy and promptness. 

Office Support & Coordination 

• Perform full administrative support for assigned VP andleadership team membersas needed. 

• Monitor VP's inbox,draftscorrespondence,agendasand/or short presentations, andgeneratesreports.

• Monitor and meet deadlines, ensuring prompt handling of requests and action items.

• Maintainstrong communicationwith internal leaders, support staff, and external partners.

• Build and sustain networks across Chevron and external organizations.

• Use current tools and leverage technology (Teams, Copilot,PowerBi, etc.) to complete tasks.

• Coordinates office moves and on/off boarding activities for employees.

• Serve asbackupfor other administrative/sales assistants and support special projects.

Administration

• Manage SharePoint sites, central repositories, distributionlistsand communication channels.

• Supportticket administration forspecial eventsor customer programs.

Required Qualifications

• HS Degree or equivalent 

• Minimum of 5 years of administrative experience, preferably at a senior level.

• Demonstratedproficiencyin the Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and SharePoint.

• High level of confidentiality, initiative, independence, and followthrough.

• Strong communicationskills. Ability to communicate clearly and professionally both internally and externally in a clear, concise and effective manner.

• Strong ability to plan, prioritize, multitask responsibilities based on business needs, and meet deadlines.  

• Ability to think critically and approach work proactively tomaintainhighlevel of service and accomplishment. 

Preferred Qualifications:

• Bachelor’sdegree 

• Chevron experience desired. 

• Ability to interface effectively with all levels of a diverse workforce. 

• Event planning/ project management experience. 

• Must effectively demonstrate the Chevron Way Values.

Relocation Options:
Relocation will not be considered.

International Considerations:
Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.